Notary session fee ledger
A running log of your sessions and what you charged in each: the ledger adds up your notarial fees, keeps other charges and mileage apart, and flags any session where a fee is above what your state allows for the act. Caps read from each state's statute or rule. It works beside the notary invoice template: the invoice bills one session, the ledger keeps the year. Both are part of running a remote notary business.
Notary session fee ledger, juratkit.com
Your sessions
Edit any field. Pre-filled with four Pennsylvania sessions from one month, one of them priced above the cap.
- Session 01Cap: $25 an act, all in.Notarial fees $100.00
- Session 02Cap: $25 an act, all in.Notarial fees $55.00
- Session 03Cap: $5 an act, all in.Notarial fees $10.00
- Session 04$30.00 an act is above the $25 cap for this session.Notarial fees $90.00
Notarial fees logged
$255.00
One session is above Pennsylvania's cap. Lower the fee on the flagged session.
Other charges $0.00, mileage at the IRS rate $13.68.
Notary session fee ledger, juratkit.com
Ledger, Pennsylvania
| Date | Client or reference | Acts | Notarial fees | Other | Miles | Check |
|---|---|---|---|---|---|---|
| 2026-10-05 | Title office, refinanceRemote | 4 | $100.00 | $0.00 | 0 | Inside |
| 2026-10-09 | Estate client, power of attorneyRemote | 2 | $55.00 | $0.00 | 0 | Inside |
| 2026-10-14 | Loan signing at the borrower's homeIn person | 2 | $10.00 | $0.00 | 18 | Inside |
| 2026-10-20 | Business client, affidavitsRemote | 3 | $90.00 | $0.00 | 0 | Above the cap |
Notarial fees by month
- 2026-10$255.00
- Notarial fees
- $255.00
- Other charges
- $0.00
- Mileage at the IRS rate
- $13.68
- Acts logged
- 11
What it works out
A session is one sitting with one client: a refinance package, a power of attorney, a stack of affidavits. You log how many acts it held and what you charged for each, plus copies, any other charge and the miles you drove if it was in person. The ledger adds up three separate figures, because they are treated differently at tax time:
- Notarial fees: acts times the fee per act, plus copies. These are the fees the IRS Schedule SE instructions exempt from self-employment tax as fees for services performed as a notary public.
- Other charges: anything that is not a notarial fee. The ledger keeps them apart and checks no cap against them.
- Mileage at the IRS business standard rate for the session's date: 72.5¢ a mile from and 76¢ a mile from (IRS standard mileage rates). A remote session has no miles.
Each session is checked against the most your state lets you charge for one act, all in. Where the remote fee sits on top of the regular fee, as in Texas and Pennsylvania, you pick which regular fee it sits on (an acknowledgment with one signer, an oath, a verification) and the cap is the two added together. For an in-person session the ledger checks only the regular fee, and only in those two states, the ones whose schedules we have read. Copies are checked against Texas's per-page fee and Pennsylvania's certified-copy fee. To bill one of these sessions, move its lines to the notary invoice template.
Worked example
The ledger opens on a Pennsylvania notary's month. Pennsylvania's schedule allows $5 for an acknowledgment with one signer, and a remote technology fee of up to $20 an act on top, so one remote acknowledgment may be billed at most $25 all in; in person it is $5, and a certified copy $5. Worked by hand, the four sessions come to $255.00 in notarial fees and $13.68 of mileage at the second-half 2026 rate. One session was billed above the cap, and the ledger flags it.
| Session | Acts × fee | Copies × fee | Cap an act | Notarial fees | Check |
|---|---|---|---|---|---|
| Title office, refinance2026-10-05 | 4 × $25.00 | — | $25 | $100.00 | Inside |
| Estate client, power of attorney2026-10-09 | 2 × $25.00 | 1 × $5.00 | $25 | $55.00 | Inside |
| Loan signing at the borrower's home2026-10-14 | 2 × $5.00 | — | $5 | $10.00 | Inside |
| Business client, affidavits2026-10-20 | 3 × $30.00 | — | $25 | $90.00 | Above the cap |
State notes
The most a notary may bill for one remote acknowledgment with one signer, all in, as the ledger reads each rule:
- COColorado$25
- FLFlorida$25
- KSKansasno dollar cap
- LALouisianano dollar cap
- MEMaineno dollar cap
- MDMaryland$30
- MOMissouri$5 a signature
- NENebraskanot read
- PAPennsylvania$25
- TXTexas$35
- VAVirginia$25
- WAWashington$25
Every state's rule, with its conditions, is in remote notarization fees by state; Pennsylvania's list and rules are on its state page, and the software that keeps a ledger for you is in the notary business software comparison. Where the ledger fits in a one-person practice, after the bond and before the tax return, is in how to start a remote notary business.
Two things sit next to the money. Your bond and errors and omissions cover are the other half of running the business, set out in notary bond vs E&O insurance; and in several states the fee you charged is itself a journal field, which the notary journal template prints as a column.
Related
- Notary invoice templateInvoice your own notarial fees; a line above your state's cap is flagged.
- Remote notarization fees by stateWhat each state lets a notary charge for a remote act, a copy and a technology fee, from the statute.
- Business software for notaries and signing agents, comparedScheduling, invoicing and order tracking built for notaries, by use case: solo, signing-agent volume, a small office.
- Notary bond vs E&O insuranceWhat the state-required bond protects, what E&O protects, and whether a remote commission changes either.