Colorado's remote notarization providers

The register

The register listed 20 providers when we read it, every one typed as a full system provider. It carries no date of its own: it is a live page, so the date that matters is the day you read it. Names are the legal entities the providers filed under, in the register's order.

Checking one platform across several states at once is quicker in the state-approved platform finder.

What “full system provider” means

The register's last column is not decoration. Colorado's rule defines two kinds of provider, and the difference decides where your recordings can live for the next 10 years.

Remote notarization system provider

Remote notarization system provider

A remote notarization system provider supplies the remote notarization system, including storage of both the notarized electronic records and the audio-video recordings.

8 CCR 1505-11, Rule 5.1.3 read 2026-10-22

20 of 20on the register

Remote notarization storage provider

Remote notarization storage provider

A remote notarization storage provider solely stores the notarized electronic records and the audio-video recordings.

8 CCR 1505-11, Rule 5.1.4 read 2026-10-22

0 of 20on the register

Every one of the 20 entries is a full system provider, and none is a storage-only provider. That matters because only remote notarization system providers and storage providers approved by the Secretary of State may store the audio-video recordings. 8 CCR 1505-11, Rule 5.2.4(d) read 2026-10-22 A drive in your office, or a cloud folder you rent yourself, is not one of them. In practice the platform you run the session on keeps the recording, so its storage term is your storage term. How long that has to be, and how to work out the date for a given session, is in RON recording retention by state and the recording retention date calculator.

The Secretary of State's FAQ adds a line for the notary: before a remote act, it is your responsibility to check that the provider's technology records and stores the session and otherwise meets the rules (remote notarization FAQ, A4).

Your duties toward the provider

Most states stop at “use an approved platform.” Colorado keeps going: the provider is part of your remote approval itself, so picking one, changing one and losing one each carry a step on your side.

The second duty is the one notaries miss. It is not a one-time check when you sign up with a platform. The rule puts it on every act:

The register does not print a status column. Each row carries the provider's Colorado business entity number, and opening it shows the company's business information, including its standing as a Colorado entity, which the rule requires a provider to keep. If a provider you use drops off the register or its business record no longer reads in good standing, stop and ask the Secretary of State before the next session.

The fifth duty is the case for a second provider. If your only provider loses its approval, your remote approval goes with it. A second approved provider already on file keeps you working, and the Secretary's FAQ confirms you may name more than one. Running work across two platforms is covered in using more than one RON platform.

Colorado also publishes the other side of the ledger: a register of approved remote notaries with the providers each one has on file. It counted 3,351 notaries when we read it on 2026-10-22. After you add or drop a provider, look up your own entry there and confirm the change took.

What the listed providers say about storage and signers

Every provider on the register has satisfied the Secretary of State's technical protocols, so the list alone does not separate them. What does is what each one tells a notary about storage, the journal and who brings the signer. Of the 18 entries we can match to a product, 6 publish a storage term on their own pages; for the rest the term is something to get in writing before your first Colorado session.

A check means the vendor's own page says so; a dash means the pages we read do not say; “check with the vendor” means what they say is partial. Colorado wants your journal under your sole control, so with a platform journal ask whether you can export your entries and keep them if you leave. More on that in electronic notary journals, compared.

The register prints the legal entity, not the product, so some names hide the platform you may know: Black Knight Technologies, LLC is Expedite (ICE, formerly DocVerify) and Notarize, Inc. is Proof.

Two entries match no product record of ours: D.S. Minnich and Son's Ranch L.L.C.; NotaryPro Technologies USA Inc. They are approved all the same; ask the company what it offers a Colorado notary and confirm the listing with the Secretary of State. Every provider across all 8 state lists we read is in state-approved RON platforms, and for a solo notary's shortlist see RON platforms for a solo notary.

Before you close a remote act

The provider duties sit beside the session rules. This list puts the Colorado-specific ones in the order they come up during a session, each with its source. Print it for the desk, or tick it on screen. The one-time setup (training, exam, approval) is in how to become a remote online notary, and how Colorado's course and exam compare with other states' is in remote online notary training by state.

Colorado's remote notary rules

The rest of what Colorado asks of a remote notary, from the statute and the Secretary of State's rules. Journal fields across states are compared in notary journal requirements by state.

Remote notarization authorized

A Colorado notary approved as a remote notary may notarize electronic records for a remotely located individual by audio-video communication.

C.R.S. § 24-21-514.5 read 2026-10-22

How a notary gets RON authority

Submit a notice of intent on the approved form with proof of the remote training and exam and the fee, and receive the Secretary of State's approval; select at least one approved provider; renew every four years or with the commission.

C.R.S. § 24-21-514.5(3); 8 CCR 1505-11, Rule 5.2.1 read 2026-10-22

Training or exam

Complete the Secretary of State's remote notarization training course and exam; renewal requires renewal training and exam within 90 days before renewing.

8 CCR 1505-11, Rules 5.2.1-5.2.2 read 2026-10-22

Session recording kept for

The audio-video recording must be securely stored for ten years; journal retention rules apply equally to recordings.

C.R.S. §§ 24-21-514.5(9)⁠(c), 24-21-519(1) read 2026-10-22

Electronic journal

A remote notary must keep an electronic, tamper-evident, backed-up journal for remote notarizations and record the provider used for each one.

C.R.S. § 24-21-519(2)⁠(b); 8 CCR 1505-11, Rule 5.2.4 read 2026-10-22

Journal kept for

Keep the journal for ten years after the last notarial act it records.

C.R.S. § 24-21-519(1) read 2026-10-22

Journal entry fields

Date and time; description of the record and type of act; full name and address of each individual; signature or electronic signature of each; how identity was established and the type of ID; interpreter name, address and credential number; the fee; plus the remote provider used.

C.R.S. § 24-21-519(3); 8 CCR 1505-11, Rule 5.2.4(a) read 2026-10-22

Identity proofing

Personal knowledge, a credible witness, or remote presentation and credential analysis of a government photo ID plus one of: dynamic knowledge-based authentication, a valid public key certificate, or a trusted third-party identity verification.

C.R.S. § 24-21-514.5(6)⁠(b) read 2026-10-22

Digital certificate and e-seal

The electronic seal must match the official stamp and the electronic signature must match the official signature on file; both stay under the notary's sole control and must make the document tamper-evident.

8 CCR 1505-11, Rule 5.2.3 read 2026-10-22

Fee for a remote act

Up to $25 for the notary's electronic signature, in lieu of the $15 per-document fee.

C.R.S. § 24-21-529(2); 8 CCR 1505-11, Rule 5.2.7 read 2026-10-22

Where the signer may be

The notary must be in Colorado. The signer may be anywhere in the United States; outside the U.S., the notary must not know the act is prohibited there and the record must relate to a U.S. matter, property or transaction.

C.R.S. § 24-21-514.5(2)⁠(a), (4)⁠(a) read 2026-10-22

Certificate wording

The certificate must indicate that the notarial act was performed using audio-video communication technology.

C.R.S. § 24-21-514.5(8) read 2026-10-22