Pennsylvania's approved e-notary and RON technology providers

The list, split by approval

The list carries 34 providers. 28 are approved for remote notarization: 14 for both e-notary and remote, 14 for remote only. The other 6 are approved for in-person e-notary only, so they belong in a reading of RON against in-person electronic notarization, not on your shortlist for remote work; the electronic notary software comparison reads both kinds of tool, and suites that bolt a notary onto e-signature are in e-signature platforms with a notary feature. The Department prints its entries in the order it approved them, with an approval date under each column, and some carry the brand you know only in brackets.

The same list beside seven other states' is in state-approved RON platforms, and one state at a time in the state-approved platform finder.

When the providers were approved

Pennsylvania approved e-notary technology for a decade before remote was possible: the first entries date from June 17, 2010, and the first remote dates are the three marked “per waiver” on March 25, 2020, when remote notarization began temporarily. Most remote approvals came in 2020 and 2021; the newest entry on the list dates from December 12, 2024. A late date says nothing about quality, only when the provider applied.

Putting a provider on your commission

In Pennsylvania the Department sits between you and the provider. You do not just sign up on a platform: the Bureau authorizes you, you pick providers on the state's site, and the provider reports back before the Department's database shows you as able to act. The steps repeat at the start of each four-year commission, and the notice is given again whenever you add or drop a provider. Your approval lasts until the commission ends or the provider's technology expires, whichever comes first, and a second provider is a second notice (using more than one RON platform). For what to have ready before step one, use the RON readiness checklist; the same path for every state on file is in how to become a remote online notary.

Pennsylvania's rules for a remote notary

What the statute and 4 Pa. Code chapter 167 ask of you once a provider is in place, each with its source. The10 years recording period is the one to plan storage around; the recording retention date calculator works out the date for a session, recording retention by state shows who may hold it, and the fees by state guide sets Pennsylvania's remote fee beside other states'. The Department's schedule, with the technology fee on top, is built into the notary invoice template and the session fee ledger, which flag a line above the cap. For a signer abroad, read the rows below with remote signers outside the US.

Remote notarization authorized

Pennsylvania notaries may notarize for a remotely located individual using communication technology; Act 97 of 2020 made remote online notarization permanent, effective October 29, 2020.

57 Pa.C.S. § 306.1 (Act 97 of 2020) read 2026-10-22

How a notary gets RON authority

Before acting as a remote notary, notify the Department of State electronically at www.notaries.pa.gov and identify each technology you intend to use; repeat the notice when you add or drop a provider and at the start of each new commission.

4 Pa. Code § 167.81 read 2026-10-22

Training or exam

No extra course or exam for remote notarization. Every notary completes the Department-approved basic or continuing education course (at least three hours), and a new applicant must pass the notary exam.

4 Pa. Code § 167.15; Department of State RON FAQ read 2026-10-22

Session recording kept for

The platform must keep the audio-visual recording for 10 years as designated by the remote notary, or let the notary download and keep it.

4 Pa. Code § 167.86(6) read 2026-10-22

Electronic journal

A journal is required for every notarial act. An electronic journal must be tamper evident: no inserted, removed or substituted entries, consecutive numbering, securely stored and recoverable, and available as a PDF on request.

4 Pa. Code § 167.34; 57 Pa.C.S. § 319 read 2026-10-22

Journal kept for

Within 30 days of resignation or expiration of the commission (unless the notary renews), the journal is delivered to the Recorder of Deeds in the county where the notary last kept an office.

57 Pa.C.S. § 319(e); 4 Pa. Code § 167.34(b) read 2026-10-22

Journal entry fields

Date and time; description of the record and type of act; full name and address of each individual; how identity was established and any ID with issue and expiration dates; the fee charged. No personally identifiable data such as full ID numbers.

57 Pa.C.S. § 319(c); 4 Pa. Code § 167.32 read 2026-10-22

Identity proofing

Identify the remote signer by personal knowledge, a credible witness, or at least two identity-proofing processes or services (for example credential analysis, dynamic knowledge-based authentication, biometrics).

4 Pa. Code § 167.86(4) read 2026-10-22

Digital certificate and e-seal

The technology must let anyone inspecting the electronic record detect tampering with the certificate, and must carry the official stamp information as part of, or securely attached to, the record. No digital-certificate type is named in the rule.

4 Pa. Code § 167.86(7)-(8) read 2026-10-22

Fee for a remote act

On top of the per-act notarial fee (for example $5 per acknowledgment), a remote notary may charge up to $20 per notarial act performed using communication technology, with an itemized receipt.

4 Pa. Code § 167.3(b) read 2026-10-22

Where the signer may be

The notary must be in Pennsylvania. The signer may be in Pennsylvania, another state or U.S. territory, or abroad; abroad, the record must relate to a U.S. court or agency, U.S. property or a transaction substantially connected with the U.S., and the act must not be prohibited where the signer is.

57 Pa.C.S. § 306.1 read 2026-10-22

Certificate wording

The certificate must disclose that communication technology was used; the statement "This notarial act involved the use of communication technology." satisfies this.

57 Pa.C.S. § 306.1(c) read 2026-10-22