Kansas's RON and IPEN providers

The list, read by what each entry offers

The list has 32 entries. 30 name RON in their technology column, 2 name only IPEN, 11 add a digital certificate and 2 add an electronic journal. Pick a view to read the list the way your question runs; names are exactly as the list writes them, so a brand you know may sit under its company name or an “FKA”.

The same providers against the other state lists are in state-approved RON platforms; one state at a time, use the state-approved platform finder. If you also sign in person on a tablet, the electronic notary software comparison covers the IPEN side.

Approval periods with no end date

Each entry carries an approval period, and every one on this revision runs to “present”. Kansas does not print an end date the way Maine's list does, so nothing on the page tells you when an entry will lapse. That makes the revision line at the top of the file the date that matters: download the list again when you choose a provider, not a copy you saved last year. Missouri's list reads the same way, with open-ended periods, but Missouri's approved software covers remote platforms only.

The oldest period began 2021-12-11 (Digital Delivery, Inc.), before remote notarization took effect in Kansas on January 1, 2022. The newest began 2026-07-16 (NotaryPro Technologies USA Inc), and 2022 saw the most approvals, 20 of them. The Secretary of State's own advice under the list is to “continue to check back for more options”.

Three steps before your first remote act

The Secretary of State sets out three steps, and they rest on a commission you already hold. Nothing here is compulsory for a Kansas notary who never wants to work remotely: RON is an option, not part of the commission. Training rules in other states are in remote online notary training by state.

1. 00

   Hold an active Kansas commission first

   The electronic stamp you use for RON must carry your current Kansas commission number, so the Secretary of State expects a traditional appointment before any RON permission. If you are not commissioned yet, start with how to become a remote online notary.

   Kansas SOS, Requirements to provide RON

2. 01

   Choose a provider that is on file

   Pick from the RON/IPEN Provider List, and pick an entry that names RON: the IPEN-only entries are on file for in-person electronic work, not remote sessions. More than one provider is allowed; the statute asks you to identify the technologies you intend to use.

   K.S.A. 53-5a15(f)

3. 02

   Take the state's course and pass its test

   Complete the Secretary of State's course and pass the test (free) and submit the certificate with the RON notice. Save or print the certificate when you pass: the next step asks for it.

   K.S.A. 53-5a15(f), 53-5a23

4. 03

   Notify the Secretary of State and pay the fee

   Before the first remote act, notify the Secretary of State (Form NC) of the provider you will use, upload the training certificate and pay the $20 fee; RON registration runs with the four-year commission. The statute lets the Secretary of State set this fee at no more than $25.

   K.S.A. 53-5a15(f)

The digital certificate Kansas asks for

To use a RON platform a notary must obtain a digital certificate that verifies the notary's identity and makes the notarized document tamper evident; platforms may provide one or explain how to get one. Of the 8 states whose lists we read, Kansas is the one whose Secretary of State says outright that a certificate is required for RON. On the list, 11 entries name a digital certificate in their technology column. The other 19 RON entries do not, which may mean the provider supplies one without listing it or expects you to bring your own: ask before you sign up.

Bringing your own is ordinary: certificate authorities sell notary certificates directly, and the digital certificate comparison sets out what each one checks before issuing. The certificate is separate from the electronic stamp image, which must carry your commission number; the electronic seal requirements cover the pair.

That sentence is the short-form addition Kansas accepts on a remote certificate. The full rule, and how other states word it, is in electronic notary certificate wording.

Journal and recording: two clocks, two keepers

Both records are kept for the same number of years, which is where people stop reading. The clocks start at different moments and the law lets different people hold them, and a platform that keeps both for you does not settle the journal question in Kansas.

Many RON platforms keep an electronic journal inside the platform, and that is still a journal you maintain. Retention is the part to plan: the Secretary of State says only you or the Secretary of State may retain the journal, so keep your own export. Journals across platforms are compared in electronic notary journals, and every state's entry fields are in journal requirements by state.

Kansas rules, row by row

Remote notarization authorized

A notary located in Kansas may perform a notarial act using communication technology for a remotely located individual, effective January 1, 2022.

K.S.A. 53-5a15 read 2026-10-22

How a notary gets RON authority

Before the first remote act, notify the Secretary of State (Form NC) of the provider you will use, upload the training certificate and pay the $20 fee; RON registration runs with the four-year commission.

K.S.A. 53-5a15(f) read 2026-10-22

Training or exam

Complete the Secretary of State's course and pass the test (free) and submit the certificate with the RON notice.

K.S.A. 53-5a15(f), 53-5a23 read 2026-10-22

Session recording kept for

Keep the audio-visual recording for at least 10 years after it is made.

K.S.A. 53-5a15(e) read 2026-10-22

Electronic journal

Every notary keeps a journal of all notarial acts; an electronic journal must be permanent and tamper-evident.

K.S.A. 53-5a20(a)-(b) read 2026-10-22

Journal kept for

Keep the journal for 10 years after the last notarial act it records.

K.S.A. 53-5a20(a) read 2026-10-22

Journal entry fields

Date and time; description of the record and type of act; full name and address of each individual; how identity was established and the ID with issue and expiration dates; the fee, if any.

K.S.A. 53-5a20(c) read 2026-10-22

Identity proofing

Personal knowledge, a credible witness, or at least two different types of identity proofing.

K.S.A. 53-5a15(b)⁠(1) read 2026-10-22

Digital certificate and e-seal

To use a RON platform a notary must obtain a digital certificate that verifies the notary's identity and makes the notarized document tamper evident; platforms may provide one or explain how to get one.

Kansas Secretary of State RON requirements read 2026-10-22

Fee for a remote act

No dollar amount is set; a fee may be charged if disclosed as permitted but not required by law, agreed before the act, collected at the time and recorded in the journal.

K.A.R. 7-43-16 read 2026-10-22

Where the signer may be

The notary must be physically in Kansas. A signer outside the United States is allowed if the record relates to a U.S. matter, property or transaction and the act is not prohibited where the signer is.

K.S.A. 53-5a15(b)⁠(4) read 2026-10-22

Certificate wording

The certificate must indicate that communication technology was used; a short form is sufficient with "This notarial act involved the use of communication technology."

K.S.A. 53-5a15(c)-(d) read 2026-10-22