Maine's approved providers of technology
A notary located in Maine may notarize for a signer somewhere else, but only on technology from a provider the Secretary of State has approved, and only after the Secretary accepts a notice naming that provider. The approved providers sit on one list, Approved Providers of Technology, linked from the Secretary of State's remote and electronic notary page. Beside every name it prints an approval period, and those periods end. Other states' lists sit under state rules and approved lists.
Last checked against the list marked Rev. 9/2026
Fig. 1The providers on Maine's list
Maine's list names 12 providers approved for remote notarization. The same list also approves providers for electronic notarization, where the signer stands in front of you and signs on a screen; the difference matters because the notice asks you to tick each kind separately, and the RON vs IPEN guide covers it. Each name is the company that holds the approval, which is not always the product you log in to.
| Platform, as the list writes it | Type of approval, as the list ticks it | Our comparison |
|---|---|---|
| Agape Labs, Inc. aka Stavvy | Remote Notarization, Electronic Notarization | Read the comparison |
| Black Knight Origination Technologies, LLC | Remote Notarization, Electronic Notarization | Read the comparison |
| BlueNotary LLC | Remote Notarization, Electronic Notarization | Read the comparison |
| DocMagic, Inc. | Remote Notarization, Electronic Notarization | Read the comparison |
| Notarylive, Inc. | Remote Notarization, Electronic Notarization | Read the comparison |
| NotaryPro Technologies USA Inc. | Remote Notarization, Electronic Notarization | Not compared yet |
| OneNotary, Inc. | Remote Notarization, Electronic Notarization | Read the comparison |
| Pro Notary LLC | Remote Notarization | Read the comparison |
| Rocket Close, LLC (fka Amrock, LLC) | Remote Notarization, Electronic Notarization | Read the comparison |
| Signix, Inc. | Remote Notarization, Electronic Notarization | Read the comparison |
| Simplifile LC | Remote Notarization, Electronic Notarization | Read the comparison |
| Snapdocs Technologies LLC | Remote Notarization, Electronic Notarization | Read the comparison |
The same providers against every other state list we read are in the state-approved RON platforms comparison, and the state-approved platform finder shows one state at a time.
When each approval ends
The list does not tell you when it changes; it is revised in place and keeps the same address. What it does tell you is how long each approval runs, which most lists leave out: Kansas runs every approval to “present” and Maryland prints no dates at all. Here are the 12 periods on a single calendar, the provider whose approval ends first at the top; none had ended on the day we read the list.
OneNotary, Inc.
11/03/2025-11/03/2026
Ends , 12 days after we read the list
Simplifile LC
02/20/2026 – 02/20/2027
Ends , 121 days after we read the list
Snapdocs Technologies LLC
02/24/2026 – 02/24/2027
Ends , 125 days after we read the list
DocMagic, Inc.
05/04/2026 – 05/04/2027
Ends , 194 days after we read the list
Black Knight Origination Technologies, LLC
05/08/2026 – 05/08/2027
Ends , 198 days after we read the list
Signix, Inc.
05/15/2025 – 05/15/2027
Ends , 205 days after we read the list
BlueNotary LLC
06/08/2026 – 06/08/2027
Ends , 229 days after we read the list
Agape Labs, Inc. aka Stavvy
07/31/2026 – 07/31/2027
Ends , 282 days after we read the list
NotaryPro Technologies USA Inc.
08/11/2026 – 08/11/2027
Ends , 293 days after we read the list
Pro Notary LLC
09/18/2025 – 09/18/2027
Ends , 331 days after we read the list
Rocket Close, LLC (fka Amrock, LLC)
10/16/2023 – 10/16/2027
Ends , 359 days after we read the list
Notarylive, Inc.
10/31/2024 – 10/31/2027
Ends , 374 days after we read the list
CurrentEnds within 60 days of our readingEnded before our reading
Check a session date against the printed periods
Type the date of the remote session. Pre-filled with a date three weeks after we read the list.
Providers whose printed period covers the session date
11 of 12
Outside the printed period on this date
- OneNotary, Inc.ended 2026-11-03
A period that ended may have been renewed after this revision of the list. Open the current list before the session.
What an approval period means for you
Maine's rule approves a provider for one year at a time. Even so, 4 entries print a span longer than a year, so treat the end date as the fact that matters and the start date as history. The rows below are the parts of the rule that reach you as the notary, not the provider.
- How long an approval lasts
One year from the date the Secretary of State issues it. The provider files a renewal application on or before the expiry and every year after that, with the fee set by statute.
- If the Secretary ends a provider's approval
Your authority for remote acts ends automatically when the Secretary revokes or terminates the approval of the provider you use, unless you are approved to use another provider.
- Your records with that provider
After a denial, non-renewal, suspension or termination, the provider may not deny you access to your electronic signature, official seal and the records it stores for you.
- Changing or adding a provider
Amend your notice to the Secretary of State within ten business days of the change, including any new or additional provider.
The notice that puts you on a provider
Being on the list approves the provider, not you. Maine has no separate remote commission: you file one notice with the Secretary of State and wait for it to be accepted. Each provider trains you before it certifies you, so the notice is the last step, after the platform work described in how to become a remote online notary.
- Tick the approval you want on the form: electronic notarization, remote notarization, or both.
- Name each approved provider you intend to use. A second provider is the rule's own safeguard: your remote authority survives the Secretary ending one provider's approval only if you are approved on another.
- Attach each provider's certification that you finished its training and that it approved you as a user. Maine sets no extra state test for remote work.
- Attach an example of your electronic signature and official electronic stamp.
- Certify that you have read 4 M.R.S. chapter 39 and the Chapter 700 rules, then wait: the notice is not valid until the Secretary of State accepts it.
Notarial Officer's Notice to Perform Electronic and/or Remote Online Notarizations and the Secretary of State's FAQ, read
Maine's rules for the remote act
Once the notice is accepted, these rules apply to every session, whichever provider you run it on. The retention periods feed the recording retention date calculator; the identity-proofing row is explained in identity proofing in RON, and the short certificate form in electronic notary certificate wording.
- Remote notarization authorized
A notarial officer located in Maine may use communication technology to perform a notarial act for a remotely located individual; Maine adopted RULONA effective July 1, 2023.
4 M.R.S. § 1915(3) read
- Session recording kept for
Keep the audiovisual recording for at least 10 years.
- Electronic journal
A journal is required for all electronic and remote notarizations (optional for in-person paper acts); an electronic journal must be in a permanent, tamper-evident electronic format.
- Journal kept for
Keep the journal for 10 years after the last notarial act it records.
4 M.R.S. § 1920(1) read
- Journal entry fields
Date and time; description of the record and type of act; full name and address of each individual; how identity was established and the ID with issue and expiration dates; the fee, if any.
4 M.R.S. § 1920(3) read
- Identity proofing
Personal knowledge, a credible witness, or at least two different types of identity proofing; the rule lists a validated credential, a biometric identifier, a public key certificate, or a knowledge-based question set.
4 M.R.S. § 1915(3)(A); 29-250 C.M.R. ch. 700, § 6(2)(J) read
- Digital certificate and e-seal
For electronic records the provider's technology must let the notary affix an electronic signature that is attributable to the notary and tamper evident, and attach or logically associate the certificate in a tamper-evident manner.
- Fee for a remote act
The rule sets no dollar cap; any fee must be disclosed in writing and agreed by the individual before the notarial act.
- Where the signer may be
The notarial officer must be located in Maine. The signer may be in another state or outside the United States; abroad, the record must relate to a U.S. matter, property or transaction and the act must not be prohibited where the signer is.
- Certificate wording
The certificate must indicate that communication technology was used; a short form is sufficient with "This notarial act involved the use of communication technology."
Questions notaries ask
Can I use Zoom or FaceTime for a Maine remote notarization?
No. The Secretary of State's FAQ says you may not use apps such as Zoom or FaceTime; the session has to run on communication technology from a provider on the approved list.
Why do some providers show an approval period longer than a year?
The rule makes an approval valid for one year from issue and has the provider renew it every year. Yet 4 entries print a span of 2 to 4 years. Read the end date: that is the date the printed approval runs to. If you need to know when a provider was last renewed, ask the Secretary of State's office.
What happens to my remote authority if my provider's approval ends?
If the Secretary of State revokes or terminates the approval of the provider you use, your authority for remote acts ends automatically unless you are approved to use another provider. That is why a second provider on your notice is worth the extra training; the guide to using more than one RON platform covers running two.
Does adding a second platform mean amending my notice?
Yes. Amend your notice within ten business days of any change in providers, including a new or additional one, and include that provider's training certification.
Does being on Maine's list mean the state recommends the platform?
No. The list itself says the Secretary of State does not endorse any provider and that the names are in alphabetical order. It tells you which technology you may use, not which one fits your work; for that, read the RON platforms for a solo notary comparison.
How long do I keep the session recording and the journal in Maine?
The audio-video recording for at least 10 years (4 M.R.S. § 1915(11); 29-250 C.M.R. ch. 700, § 6(8)(D)) and the journal for 10 years after the last act it records (4 M.R.S. § 1920(1)).
Related
- RON technology providers on state lists: who sits on the mostOne table of providers against the state lists, dated, each linked to the state's own list.
- State-approved RON platform finderPick a state that publishes a list and see the platforms on it, as the state writes them.
- Using more than one RON platformWhether a notary may work on several platforms, and the notice each state asks for per technology.
- Pennsylvania's approved e-notary and RON technology providersThe Department of State's list split by e-notary and RON approval, read and dated.
- Missouri's approved remote notary software vendorsThe approved remote platforms, and which notary software needs no approval.