Guides for remote notaries
20 guides
The rules behind a remote act, each explained once with the state source beside it: how the session runs, what your state asks of you and the platform, and what you keep once the call ends.
RON platforms
Remote online notarization platforms read against what your state's rule asks of a platform.
- RON vs IPEN: remote and in-person electronic notarizationThe two acts side by side: who is where, which software each needs, and which states approve platforms separately.
- Identity proofing in RON: credential analysis and KBAWhat the two checks are, what states require of each, and what the notary still decides.
- Remote ink notarization vs RONRemote ink-signed notarization and remote online notarization, from the notary's side of the call.
- MISMO RON standards for notariesThe mortgage industry's RON standards, and what they mean for a notary doing title and lender work.
- What state rules ask of a RON platformThe requirement rows every comparison on this site uses, explained once, with the state source for each.
- Using more than one RON platformWhether a notary may work on several platforms, and the notice each state asks for per technology.
- RON for loan signingsHow a remote loan signing runs for a signing agent, and which platforms and workflows it depends on.
State rules and approved lists
Each state's own approved-platform list and the rules a remote notary works under, dated.
- Florida online notary requirementsThe path to a Florida online notary commission and what the state asks of the notary and the RON service provider.
- Texas online notary requirementsThe Texas path: commission, digital certificate, electronic seal, online application and record keeping.
- Remote notarization for signers outside the USWhat the notary's state allows when the signer is abroad, and what the notary must confirm first.
Journals, records and e-seals
The electronic journal, the session recording, the digital certificate and the e-seal you keep.
- RON recording retention by stateHow long each state makes you keep the session recording, who may hold it, and what happens when you leave a platform.
- Electronic notary seal requirementsWhat an electronic seal must contain, how it differs from the digital certificate, and how states have you register it.
- Notary journal requirements by stateWhich states require a journal, what an entry for a remote act must hold, and how long it is kept.
- RON session recording requirementsWhat the recording must show, what it must not hold, the backup rule, and who may get a copy.
- Electronic notary certificate wordingThe certificate wording states require for a remote act, read from the states' own forms.
Running a remote notary business
Commission to invoice: authorization, bond and E&O, fees and the tools a one-person practice runs on.
- Notary bond vs E&O insuranceWhat the state-required bond protects, what E&O protects, and whether a remote commission changes either.
- How to become a remote online notaryThe common path from commission to first remote act, each step linked to its state page.
- How to start a remote notary businessThe order of operations for a one-person remote notary business, from authorization to invoicing.
- Remote notarization fees by stateWhat each state lets a notary charge for a remote act, a copy and a technology fee, from the statute.
- Remote online notary training by stateWhich states require RON training or an exam before you notarize remotely, and who provides it.
More of the site
- Comparisons for remote notariesPlatforms, journals, seals, certificates and E&O, read against what state rules ask.
- State RON platform listsEach published list as the state prints it, with the date we read it.
- Tools for remote notariesRetention dates, journal pages, an entry check, fee ledgers and a platform finder.