Missouri's approved remote notary software vendors

The approved list

The list files each vendor under its company name and prints the product beside it in a “Software-Solution” column. For 4 entries the two share no word, so a search for the brand finds nothing: Clear Sign sits under Rocket Close, LLC; Expedite sits under Black Knight Origination Technologies, LLC; Idology, INC. sits under Simply Sign, LLC; and Notaryhub sits under Everything Legal LLC. 25 of the 31 platforms appear in our comparisons; the rest we have not read yet.

How these vendors fare on other states' lists is in state-approved RON platforms, and the state-approved platform finder checks one platform against every list we read. Several entries are the notary add-ons of e-signature suites; if your office already signs on one, start with e-signature platforms with a notary feature.

Approval periods

Missouri prints when each approval began. 6 vendors share the earliest start date, 2020 saw the most approvals, and the newest period on the list starts August 27, 2026. The list is kept in filing order rather than by date, so a recent approval can sit above an older one.

In-person electronic software is outside the list

The list closes on two sentences that settle a question many Missouri notaries ask: software used for an in-person electronic notarization does not need the Secretary of State's approval, and only platforms used for remote notarial services do. Watch the vocabulary, though. On the Secretary's own pages an “electronic notary” is a notary approved to work remotely, so the “electronic notary” registration is the remote one.

Missouri's rules for remote notaries

What the statute asks of you once you are registered, row by row with its section. For the day a recording may go, the recording retention date calculator works it out from Missouri's period, and remote notarization fees by state sets Missouri's fee beside its neighbours'; the per-signature fee goes on its own line in the notary invoice template.

Missouri's journal has columns most states do not ask for, and numbers it bars outright. Print its page from the notary journal template, or read every state's in notary journal requirements by state. What the session recording must show, quiz excluded, is in RON session recording requirements.

Remote notarization authorized

Missouri allows remote online notarization by a commissioned notary registered as a remote online notary.

RSMo §§ 486.1100-486.1205 read 2026-10-22

How a notary gets RON authority

Be a commissioned Missouri notary, then register the remote capability with the Secretary of State on the electronic form, naming the technology you will use; register again on recommissioning.

RSMo §§ 486.1120, 486.1130 read 2026-10-22

Training or exam

Before first registering, complete a Secretary-approved course on remote online notarization law, procedure and ethics (in addition to the commissioning course) and pass an exam.

RSMo § 486.1125 read 2026-10-22

Session recording kept for

Keep the audio and video recording for at least ten years after the transaction.

RSMo § 486.1195(2) read 2026-10-22

Electronic journal

Keep an electronic journal of remote online notarial acts and also record them in the permanently bound journal. The electronic journal needs two-factor access, no edits or deletions, a backup, and the ability to capture a signature image plus one biometric identifier.

RSMo §§ 486.1180, 486.1190 read 2026-10-22

Journal kept for

Keep each electronic journal entry, and the bound journal, for no less than ten years.

RSMo §§ 486.1180(3), 486.1190(4) read 2026-10-22

Journal entry fields

Date and time; type of act; type or title of the document; electronic signature, printed name and address of each principal; requester of fact; evidence of identity; the fee; the address where performed if not the regular place of business; and the program or authority behind the electronic signature. No Social Security or credit card numbers.

RSMo § 486.1185 read 2026-10-22

Identity proofing

Personal knowledge; or, if approved by Secretary of State rules, remote presentation of a photo ID, credential analysis and identity proofing; or another rule-approved method or a valid certificate.

RSMo § 486.1145 read 2026-10-22

Digital certificate and e-seal

Attach a registered electronic signature and registered electronic notary seal that are unique, independently verifiable, under the notary's sole control and that show any later alteration. The seal shows the name, commissioning jurisdiction, "Electronic Notary Public", commission or registration number and expiration date.

RSMo §§ 486.1165(2), 486.1170 read 2026-10-22

Fee for a remote act

Maximum $5 per signature for an acknowledgment, jurat or signature witnessing, plus a separate remote online transaction fee if agreed in advance and explained as not set by law; the statute sets no cap on that transaction fee.

RSMo §§ 486.960(2), 486.1160 read 2026-10-22

Where the signer may be

The notary must be physically in Missouri. The signer may be in Missouri, elsewhere in the United States, or outside the U.S. if notarization is not prohibited where the signer is.

RSMo § 486.1155 read 2026-10-22

Certificate wording

Certificates follow the statutory forms, which state that the signer "personally appeared by remote online means".

RSMo §§ 486.1165(3), 486.1175 read 2026-10-22