RON platforms for Florida notaries, compared

What Florida asks of the platform

Florida writes duties for the RON service provider itself into the statute, beside the notary's own. These are the provider's obligations; the comparison below reads each platform's own pages against the ones a vendor can show you. For the identity checks in depth, see identity proofing in RON; for the recording itself, RON session recording requirements.

Florida's list is self-certification

Florida does not approve RON platforms. Under the statute, every RON service provider files a self-certification with the Department of State saying its technology, identity proofing and storage meet chapter 117, and the Department publishes the filings with their dates on its RON service provider list. A name on the list is the vendor's word, filed with the state; it is not the state's verdict.

That one sentence is what makes the list useful to you. On 2026-10-22 the list held 122 filings under 91 different spellings of provider names, because it keeps every year's filing and companies file under trade names, legal names and old names. Only 23 of those filings were less than a year old. So the question to ask of a platform is not “is it on the list?” but “when did it last file?”

The comparison table

The 9 platforms below each name Florida on their own pages. The rows are what Florida's statute asks of the platform, in its words. A check means the vendor's own page says it; an em dash means the page we read does not mention it; “check with the vendor” means the page is unclear. The last column is the other states' approved lists, from state-approved RON platforms.

When each platform last filed

Of these 9 platforms, 5 had a filing on Florida's list that was less than a year old on the day we read it. The others had not filed in the past year under any name we matched.

Each platform, read against Florida's rule

Each card quotes the vendor's own words, softened where the page was unclear, and closes with where the vendor names Florida. Florida puts the recording duty on the provider itself, so a storage term printed on a vendor page is worth having in your contract as well. If you serve your own clients, read this beside RON platforms for a solo notary.

On Florida's list, Florida not named

These platforms have filed with Florida, but the pages of theirs we read do not say they serve Florida notaries. Most are lender, title or e-signature systems a notary uses through an employer. If you sign for a title office, read RON and eClosing platforms for title and escrow; if you want work sent to you, RON platforms that send notaries signings.

What stays with you

The platform carries the recording, the identity checks and its own filing. The registration, the bond and insurance, the journal and the certificate stay with you, whichever platform you pick. These are Florida's rules for the online notary, read from the statute and rule chapter; the full walk-through is in Florida online notary requirements.

How a notary gets RON authority

Register with the Department of State: hold a current commission, certify a completed RON course, pay the registration fee ($10 per Rule 1N-7.001), file a sworn registration, name the RON service provider(s) you will use (Form DS-DOC-50), and show a $25,000 bond and $25,000 errors and omissions insurance. Tell the Department within 30 days if you change RON service provider.

§§ 117.225, 117.265(5)⁠(b), Fla. Stat.; Fla. Admin. Code R. 1N-7.001, 1N-7.005 read 2026-10-22

Training or exam

A 2-hour in-person or online course on the duties, obligations and technology requirements of an online notary, from the Florida Land Title Association, the Florida Bar RPPTL Section, the Florida Legal Education Association, the Department of State or a Department-approved vendor.

§§ 117.225(2), 117.295(6), Fla. Stat. read 2026-10-22

Journal kept for

At least 10 years after the date of the notarial act.

§ 117.245(4), Fla. Stat. read 2026-10-22

Digital certificate and e-seal

Attach or logically associate your electronic signature and seal using tamper-evident technology capable of independent verification. The electronic signature must carry the seal information: full commissioned name, 'Notary Public State of Florida', commission expiration date and commission number. The statute sections read do not name a certificate standard such as X.509.

§§ 117.021(2)-(3), 117.255(1)⁠(c), Fla. Stat.; R. 1N-7.001(7) read 2026-10-22

Certificate wording

The certificate must note that the notarization is an online notarization, which can be met by placing 'online notary' in or next to the seal. The statutory forms read 'by means of ☐ physical presence or ☐ online notarization'.

§§ 117.05(4)⁠(c), 117.05(13), 117.265(7), Fla. Stat. read 2026-10-22

Where the signer may be

The online notary must be physically in Florida; the principal and witnesses may be anywhere. For a principal outside Florida, confirm (verbally or in writing) that they want a Florida notary under Florida law. A principal outside the United States may use a foreign passport as ID.

§§ 117.201(6), 117.209(3), 117.265(1), (3), Fla. Stat. read 2026-10-22

Fee for a remote act

Up to $25 per online notarial act. Fees for other services, including the RON service provider's, are not governed by this cap and may be charged separately.

§ 117.275, Fla. Stat. read 2026-10-22

Your own errors and omissions policy (the amount is in the registration row above) is separate from the provider's cover; see notary E&O insurance for remote notaries for policies that say they cover online acts.

Who chooses the platform

Florida leaves the choice of platform to you. The statute says the online notary selects the RON service provider and no one may require a particular one, with one exception: if your contract or employer requires you to perform online notarizations, it may name the platform for those sessions. A title office can put its staff notaries on its own eClosing system. Outside such a contract or job, no one can make you use a particular platform.

You may use more than one provider. Each one you use is named on your registration, the Department publishes which providers each online notary used and when, and every change is reported within 30 days. Running two platforms means two places your recordings live, so keep a note in your journal of which platform held each session; using more than one RON platform covers the records side.

How we compared

Not registered yet? Start with how to become a remote online notary, or compare Florida with the states that keep no list at all: Texas, Virginia and Washington.